Acumatica pricing has been carefully constructed and designed specifically for growing companies. Unlike many other ERP software applications that charge per user, the Acumatica cost is based only on the computing resources and applications you actually use. This article takes a closer look at Acumatica pricing, including:
The foundation of Acumatica cost is the number of applications (sometimes called “modules”) you are implementing. For example, if your company is small and just starting out, you might begin with the core accounting and reporting functions of Financial Management. As you grow and perhaps expand your salesforce, you might add CRM. In the future, you might add Manufacturing Management or the Distribution Edition as your operations expand and become more complex.
At each milestone, your Acumatica pricing aligns with only the applications you’re using at a given time, with plenty of room to expand and tap into new functionality of other applications available with Acumatica Cloud ERP. All Acumatica applications are integrated and can be added at any time, so you only pay for what you need when you need it.
Examples of Acumatica Applications:
When it comes to the cost of Acumatica licensing, you can choose from among three “flavors” to suit your needs best:
An authorized Acumatica
Partner can explain these licensing options in more detail, including the pros and cons of each along with a typical breakeven point based on your specific situation and needs.
Most other ERP software vendors charge by the user – regardless of how much or how little of the software they actually use. In contrast, Acumatica ERP allows unlimited users by following a consumption-based pricing model – your unique Acumatica cost is based on the resources your company requires for the transactions you anticipate.
In short, you can start with what you need now to handle the transaction volumes you expect currently, and adjust resource levels and data storage as your business grows. The Acumatica pricing model comes in incremental tiers and can be adjusted as needed.
With the discussion of how the Acumatica pricing structure works out of the way, you might be wondering how that all translates to actual dollars.
Acumatica pricing is not published publicly so to get an accurate cost for your specific business based on your unique licensing needs and transaction volume, you’d need to work with an Authorized Acumatica Reseller for a detailed quote for software (in addition to training, consulting, and implementation costs as needed).
Acumatica cloud ERP pricing is consumption-based, meaning you pay for the resources to complete your transactions. So, the price you pay depends on your organization’s needs. It’s also adjustable, allowing you to scale as your business grows.
The cost of Acumatica for small and medium-sized businesses we work with typically ranges from $50,000 to $75,000. This cost varies based on your specific needs.
Acumatica provides various applications that integrate with one another, allowing organizations to develop a system based on their specific needs. Start small with the applications you know your business needs now. Then, as your organization grows, integrate additional applications into your system.
License Type You Select
Choose from the following license types:
Acumatica ERP systems provide various tiers for computing resources. The projected resources needed to handle your transactions is part of your cost. Acumatica ERP software does not lock you into a specific level, so you can start with a smaller amount and scale as necessary.
Acumatica Industry Editions
Acumatica provides many industry-specific editions to suit your company’s unique needs:
Implementation costs for Acumatica ERP differ from licensing-specific costs. Expect your implementation costs to range from 1.5 to two times the cost of the software itself. Implementation involves setting up Acumatica for your organization based on your specific requirements, usually with help from third-party partners, and can take a few months to a year to complete.
The total cost of ownership for Acumatica ERP depends on varying maintenance costs, including annual maintenance fees for system upgrades, tax updates, service fees, and additional support maintenance required for on-premises software. Post go-live support from your Acumatica ERP implementation consultant may also be needed.
As an Acumatica partner, one of the first questions we get asked after explaining the value of the Acumatica platform is, “Well, how much does Acumatica cost?” It’s a fair question, but the answer isn’t straightforward. To help you understand, we’ve created this guide to explain how the Acumatica platform is licensed and provide an estimate of potential costs.
Before diving into the details of Acumatica pricing, it’s beneficial to look at the ROI Calculation Tool created by Forrester. This tool quantifies the potential value of Acumatica, framing the cost as an investment. It uses data from real Acumatica customers and is one of the best indicators of ROI for prospective users. Understanding the ROI can provide valuable context, making the price of an ERP platform seem less daunting and more like a strategic investment in your business’s future.
Once you grasp the value Acumatica Cloud ERP offers, we can explore the Acumatica pricing model in its proper context. The pricing model is intricate, so this guide cannot provide an exact cost for every situation. Various factors influence the final price, based on your specific choices as a user. This guide will break down these factors, preparing you for detailed discussions with your Acumatica partner when it’s time to talk about pricing.
Acumatica’s pricing model is complex for several reasons, mainly to differentiate it from the competition. Many ERPs charge based on the number of users, which may work for some businesses but not for all industries. For sectors like construction, manufacturing, or certain types of distribution, Acumatica’s pricing model can be more advantageous. Acumatica offers enterprise-grade ERP functionality at a lower cost that scales more slowly than its competitors over time. This model allows every employee to access the system without additional costs, making it a cost-effective solution for growing businesses.
| Cost Category | Sub-Category | Description | Estimated Cost Range |
|---|---|---|---|
| License Type | SaaS Subscription | Monthly/annual cloud-based service fee | $1,000 – $20,000 per month |
| Private Cloud | Monthly/annual fee for private cloud deployment | $1,200 – $22,000 per month | |
| On-Premises | One-time license fee for on-site hosting | $20,000 – $200,000+ | |
| User Licenses | Full User | Complete access to all features | $50 – $200 per user/month |
| Limited User | Restricted access to specific functionalities | $20 – $50 per user/month | |
| Modules and Suites | Financials | Accounting, reporting, etc. | $5,000 – $50,000 |
| Distribution | Inventory, order management, etc. | $5,000 – $40,000 | |
| Manufacturing | Production, Bill of Materials, etc. | $10,000 – $60,000 | |
| Customer Management | CRM features | $4,000 – $20,000 | |
| Implementation | Consultation | Need assessment, planning | $5,000 – $20,000 |
| Data Migration | Transferring data from old systems | $3,000 – $15,000 | |
| Customization | Specific tailoring for unique needs | $5,000 – $50,000+ | |
| Training | Employee training | $2,000 – $10,000 | |
| Quality Assurance | Testing the system | $3,000 – $10,000 | |
| Hardware (if On-Prem) | Servers | Hardware to host Acumatica | $5,000 – $20,000+ |
| Networking Equipment | Routers, switches, etc. | $1,000 – $5,000 | |
| User Devices | Computers, tablets for access | $500 – $2,000 per device | |
| Ongoing Costs | Maintenance | Regular updates, technical support | $1,000 – $5,000 per month |
| Upgrades | Adding new functionalities or modules | $3,000 – $20,000+ | |
| Subscription Renewal | For SaaS or Private Cloud options | Varies | |
| Third-Party Integrations | Software Integration | Costs for integrating other software | $2,000 – $15,000+ |
Understanding Acumatica pricing involves considering various factors such as licensing models, user count, module selection, and additional costs. By breaking down these components and examining real-life examples, you can gain a clearer picture of the true annual cost of Acumatica ERP. Remember to assess your business needs carefully, compare options, and seek expert advice to make the most cost-effective decision.
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